FLSA Status: Exempt
Reports to: Executive Director
Revision Date: 04/21/2021
POSITION SUMMARY:
Supports, organizes and implements high quality youth programming for the Childcare Department, including, but not limited to: Kid Zone Before & After School Program, Days Out of School Program, Summer Day Camp, and other programs as assigned. Serves as a member of the branch leadership team and actively participates in all assigned Program Cabinets and team meetings.
OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
ESSENTIAL FUNCTIONS:
- Manages, directs and coordinates child care programs. Programs include, but are not limited to, summer day camp, Kid Zone Before & After School program, and Day Off School programs. Ensures high quality programs and establishes new program activities. Expands program within the community in accordance with strategic and operating plans.
- Recruits, hires, trains, develops, schedules and directs personnel (full-time, part-time and seasonal) and volunteers as needed. Reviews and evaluates staff performance. Develops strategies to motivate staff and achieve goals.
- Develops, manages and controls budgets related to the position. Ensures program operates within budget and that program fees are collected.
- Assures compliance with state and local regulations as they relate to program areas. Ensures that YMCA program standards are met and safety procedures followed.
- Coordinates all monthly safety drills, gathers needed documentation and holds staff accountable for completion.
- Develops and maintains relationships with state child care licensing agency, school administration, parent groups and other organizations and agencies related to assigned programs. Responds to all agency, parent and community inquiries and complaints in a timely manner.
- Provides coverage for sites and/or programs on an as needed basis, adjusting scheduled as needed for program coverage.
- Orders supplies as needed to support curriculum, staff and HEPA needs. Coordinates meal and snack distribution and becomes trained by the Northern Illinois Food Bank in food distribution for both the SFSP and CACFP feeding programs.
- Provides staff leadership for annual fund raising campaign and committees as assigned.
- Leads childcare registration process and maintains proper records/department files.
- Organizes special events for parents. Assists in YMCA fund raising activities.
- Collaborates with childcare cabinet to develop monthly calendar of curriculum and activities. Attends program cabinet meetings.
- Assists in the marketing and distribution of program information.
- Compiles program statistics, monitors and evaluates the effectiveness of and participation in program and performs regular audits of program sites to ensure quality program delivery.
- Performs other duties as assigned.
YMCA COMPETENCIES (TEAM LEADER):
Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.
Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.
Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.
Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
QUALIFICATIONS:
- Bachelor’s degree in related field or equivalent.
- One to two years related experience preferred, as a coordinator or supervisor of child care programs.
- Required trainings within 30 days of hire include completion of: Child Abuse Prevention for Supervisory Staff; CPR; First Aid; AED; Bloodborne Pathogens.
- Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
PHYSICAL DEMANDS:
Sufficient strength, agility and mobility to perform essential functions of position and to safely supervise children’s activities.
